Executive Assistant
Position Summary
The Community Foundation seeks a highly organized, detail-oriented professional individual to support executive operations, donor stewardship, and fundraising initiatives. This role works closely with the Executive Director and plays a key part in ensuring strong internal systems, exceptional donor communication, and effective board engagement. The ideal candidate is proactive, precise, and comfortable managing multiple priorities in a mission-driven environment.
Key Responsibilities:
Executive & Board Support
- Provide high-level administrative support to the Executive Director.
- Prepare reports, presentations, correspondence, and other materials as needed.
- Coordinate logistics and materials for Board and committee meetings
- Record and distribute accurate meeting minutes and track follow-up items.
- Serve as staff liaison to the Development and Communications Committees.
Donor & CRM Management
- Maintain accurate and up-to-date donor and prospect records in Foundant (CRM).
- Generate reports and mailing lists to support fundraising and stewardship efforts.
- Prepare and coordinate donor correspondence, including acknowledgments and pledge reminders.
- Support annual donor stewardship communications and mailings. Fundraising & Communications Support
- Provide administrative and logistical support for fundraising initiatives and events.
- Assist in the production of appeals, newsletters, advertisements, and the Annual Report.
- Coordinate with external partners including graphic designers, website hosts, and communications consultants.
- Support implementation of short- and long-term development plans.
Budget & Planning Support
- Assist with tracking and forecasting fundraising, marketing, and advertising expenses in collaboration with the Executive Director and Operations Manager.
Qualifications
- Exceptional organizational skills and attention to detail
- Team minded
- Strong written and oral communication skills
- Proficiency in spreadsheets, databases, and CRM systems
- Ability to manage multiple projects and meet deadlines
- Discretion and professionalism in handling confidential information
- Commitment to the Foundation’s mission and the community it serves
- Local resident strongly preferred
Please send a cover letter and resume to sdaily@cfnan.org